KYT Regulatory Reporting
Regulatory Reporting is where your compliance team prepares suspicious activity filings (SAR/STR and related reports) from Transaction Trust Monitoring (TTM) alerts. A report is compiled by an analyst, signed off by an MLRO, downloaded, and then filed by your team on the regulator's own portal. Each report tracks its filing deadline and the regulator's response.
Regulatory Reporting is opened from the Regulatory Reporting link on the Reports > KYT Reports page. It is available when Transaction Monitoring (KYT) and the Rule Builder are enabled for your account.
The Back Office does not submit reports to any regulator. Once a report is signed off, download it and file it through the regulator's portal yourself, then record the outcome in the Back Office.
Who Does What
Regulatory Reporting uses the same review tiers as the Alert Queue: L1, L2, L3 and MLRO.
| Action | Who can do it |
|---|---|
| Save a draft | Any user |
| Assign a report to the MLRO, record a determination, place a hold | L2, L3 and MLRO |
| Sign off, return to the analyst, record the filing status, release a hold | MLRO only |
| Download a signed-off report | Any user |
The person who compiled a report cannot also sign it off. Another MLRO must review and sign it.
Supported Jurisdictions
| Jurisdiction | Authority | Default report |
|---|---|---|
| Suriname | FIU Suriname | UTR (Meldformulier) |
| Canada | FINTRAC | STR |
| United Arab Emirates | UAE FIU | STR (goAML) |
| United States | FinCEN | SAR (FinCEN Form 111) |
| Saudi Arabia | SAFIU | F1 (TAQASIY) |
| South Africa | FIC | STR (goAML) |
Where a jurisdiction supports more than one report type, choose it in Report Type when preparing the report. Each report type has its own form, built from the regulator's fields, and every form ends with a section for attaching supporting documents. For the United Arab Emirates, at least one supporting document is required.
Report Queue
The Regulatory Reporting page shows summary tiles and the SAR / SRT Queue.
Summary Tiles
| Tile | Shows |
|---|---|
| Overdue | Reports past their deadline. |
| Due in 48h | Open reports with less than two days left. |
| First touch missed | South African reports not opened within the 48-hour first-touch window. |
| Pending sign-off | Reports waiting with the MLRO. |
| Ready to file | Signed-off reports still to be uploaded to the regulator. |
| Corrections late | Reports under a regulator's correction notice whose return-by date has passed. |
| Accepted | The share of filed reports accepted by the regulator. |
Queue Columns
| Column | Description |
|---|---|
| Ref ID | The report reference, with the customer ID. |
| Jurisdiction | The country and authority. |
| Subject | The subject of the report, with the linked alert, or "Standalone filing". |
| Deadline | The time left, or how long the report is overdue. |
| Assignee | Who the report is with. Not shown to MLRO users. |
| Compiled by | Who prepared the report. |
| Status | The report status. See Report Statuses. |
| Reference | The regulator's reference and filing date. Shown to MLRO users. |
Use Search by to find a report by reference, customer or alert ID. Filter by All Jurisdictions, and under More Filters by type, status and client, then click Apply.
Click a report in Draft, Returned to analyst or Assigned to MLRO to continue working on it. Click any other report to open its Filing Report page in a new tab.
Creating a Report
You can create a report in two ways.
From an alert: on the alert's detail page, choose File SAR/SRT under Compile Report in Case Actions and click Submit. The report is created from the alert and opened for you to complete. See Alert Queue.
From the queue:
- Click Prepare Report.
- In Select a source, choose a triggered alert, or choose Standalone filing to enter all details manually.
- Click Continue.
The report is created as a draft, and information from the linked alert is filled in where available.
Preparing and Submitting a Report
- Select the Jurisdiction and Report Type.
- Complete the form. Required fields are marked, and the subject, beneficiary and suspicious indicators from the alert are shown for reference.
- Click Save Draft at any time to keep your work.
- When the report is complete, click Assign to MLRO and confirm with Submit. The report is checked for missing required information first, and the MLROs are notified.
L1 users can save drafts but cannot assign a report to the MLRO.
MLRO Review and Sign-off
An MLRO opens the report from the queue and either:
- clicks Sign Off to approve it for filing. This records who signed it off and when, and makes the report available to download; or
- clicks Return To Analyst and gives a reason (at least 20 characters). The report goes back to the analyst for correction. The filing deadline keeps running while it is being corrected.
If a signed-off report is edited, the sign-off is withdrawn and the report must be approved again.
Downloading and Filing
Once a report is signed off, use the download icon on its Filing Report page:
- Download as PDF: the filing report as a PDF, with a cover page, the report details and every form section.
- Download as Xml: the filing as a structured XML file.
Each download is recorded in the report's history. Upload the file on the regulator's portal, then record the filing as described below.
Recording the Filing Status
After filing, the MLRO clicks the report's status and chooses a new status in Change Filing Report Status:
| Choice | Meaning |
|---|---|
| Filed | The report has been filed. |
| Pending information | The regulator has requested more information. |
| Filing Rejected | The regulator rejected the report. |
| Filing Accepted | The regulator acknowledged the submission. |
| Partially Accepted | Some items were accepted and some returned. Offered only for the United Arab Emirates and Canada. |
| Close Case | Filing is not necessary. |
Enter the regulator's Reference ID and the Date submitted where asked, and a reason (required, up to 200 characters). For Partially Accepted, also enter the number of items returned and accepted. A status can be updated more than once, for example from Filed to Pending information and back to Filed.
Report Statuses
| Status | Meaning |
|---|---|
| Draft | The report is being prepared. |
| Assigned to MLRO | The report is waiting for MLRO sign-off. |
| Returned to analyst | The MLRO sent the report back for correction. |
| Ready to download | The report is signed off and ready to be downloaded and filed. |
| Filed | The report has been filed with the regulator. |
| Pending Information | The regulator has asked for more information. |
| Rejected by (authority) | The regulator rejected the report. |
| Accepted by (authority) | The regulator accepted the report. |
| Partially Accepted | The regulator accepted part of the report. |
| Case Closed | Filing was considered and judged not necessary. |
Once a report is Filed or has a later status, its content can no longer be edited.
Deadlines and Overdue Reports
Each report's deadline is calculated from the jurisdiction's rules and the report type. The Deadline column shows, for example, "Nd left", "Due today" or "Overdue by Nd". Overdue reports are shown in red, and reports due within three days are highlighted. After filing, the column shows whether the deadline was met or how late the report was filed. Dates are shown in UTC.
| Jurisdiction | Report | Deadline |
|---|---|---|
| Suriname | Objective indicator | 14 calendar days from the transaction |
| Suriname | Subjective indicator | 5 calendar days from when the indicator was found |
| South Africa | STR, SAR, TFTR, TFAR | 15 business days from when the alert was raised, with a 48-hour first-touch window |
| South Africa | CTR, IFTR | 3 business days |
| United States | SAR | 30 calendar days from the determination (60 days when critical information is unavailable) |
| United States | CTR, Form 8300 | 15 calendar days from the transaction |
| United Arab Emirates | STR, SAR | 35 business days from the alert |
For a United States SAR or a Canadian STR, the deadline starts from the determination: the moment someone concluded the activity was suspicious. Record it with Record the determination (L2 and above) on the report. Report types without a fixed deadline show the time elapsed instead.